Restricting Number Of Items In Billing Doc

You can restrict delivery with delivery tolerance, thereby causing invoicing of the desired.

or

Go to SPRO>>>IMG>>>Sales & Distribution>>>Billing>>>Billing Documents>>>Country-specific features>>>Maintain Maximum No. Of Billing Items.

This is where you can define a maximum number of items allowed for all billing documents within a given sales organization.

However, maintaining data here is not enough alone to bring about a billing split by number of billing items.

You must also go to copying control for order/delivery to billing document at item level under "Data VBRK/VBRP" and maintain routine 006 "individual invoice limited" or a similar routine that accesses the data maintained here.

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Steps for creating a new or changing an existing Billing Document Types

Create/Change your Billing types configuration in VOFA.

Some of the IMG stuff are :-

1) To block automatic transfer of the billing document to accounting, mark the field.
Indicates whether the system blocks automatic transfer of the billing document to
accounting.

During document processing, you can manually transfer blocked billing documents to
accounting by selecting:

Billing -> Change -> Release accounting

2) Account determination procedure

3) Output determination procedure etc. ...

After customizing, use transaction VCHECKVOFA to check your configuration :-

1) Proforma billing types: If it is a proforma billing type, (VBTYP = U), the field must
be blank and the account determination procedure must be empty.

2) Cancellation billing document types: : A check is made to see if the cancellation
billing document type has the right VBTYP. An F2 invoice, for example, (VBTYP 'M')
can only be canceled with billing type S1 with VBTYP 'N' . A billing type with
VBTYP '5' can only be canceled with the VBTYP '6' and vice versa.

3) Cancellation billing document type partner functions A check is made to see if the
cancellation billing document type partner functions are empty or if those that
correspond to the billing type used are empty.

Next, make sure that you maintain the copy control for the Billing Types:

Sales documents in VTFA

Target Source
e.g. F1 - Invoice OR - Standard Sales Order
F1 - Invoice ZOR - Your Sales Order

Billing documents in VTFF
e.g. G2 - Debit Memo F1 - Invoice
G2 - Debit Memo F2 - Invoice

Deliveries in VTFL
e.g. F1 - Invoice LF - Delivery
F1 - Invoice ZOR - Your Delivery

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Condition Exclusion which will be determined in the billing document

The system
can exclude conditions so that they are not taken into account during pricing.

For example:
Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100 pieces.

However, a specific customer can buy the material for 100 USD. Since this is a particularly good price, the customer should not also have a discount of 10 USD per 100 pieces. Therefore, this discount is to be excluded from pricing.

To create a condition exclusion procedure which will be determined in the billing document.

Assign the procedure to the pricing schema, and maintain copy control so that pricing is not copied from Sales Order.

To achieve this, copy the standard pricing to a ZXXXX Pricing.


Define new document pricing procedure in SM30 - V_TVKV for billing.

Assign new document pricing procedures to billing types in SM30 - V_TVFK_PR


Define the Condition Exclusion Groups in OV31.

Assign the Condition type for the Condition Exclusion Groups in OV32.

Assign the Billing Pricing Procedure in VOK8 for the Condition Exclusion Groups.

When billing document is being created just enter manually your new price and the pricing program logic will include only the higher price one, excluding the rest that are lower price.

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Default Start Variant for VF04

There are two types of variant in VF04.

One is the selection variant before clicking the Display Billing List Button.

You can set the start variant via SE93 using the Change mode.


The second variant is the Billing Layout display variant.

This is after clicking the Display Billing List Button.

After creating your layout display variant, you can set it by clicking :-

Settings ->
Display Variant
-> Administration

Select the layout display variant you want and click :-

Edit ->
Define default settings

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Billing cannot be Release to Accounting

This SAP message will appear if the system is unable to find the G/L codes match from the configuration in transaction VKOA

No account is specified in item 0000001001
Message no. F5 670

Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.

System Response
The Financial Accounting program cannot process the document.

Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.

Assuming that one of the key combination is Account Assignment Group, you will have to check whether have the Account Assignment Group been input in the Customer Master (Billing tabstrips - Accounting sections - Field name: Acct assgmt group).

The Account Assignment Group will be copied automatically into the sales order.

Check whether the configuration in transaction VKOA have been done correctly.

Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field name: AcctAssgGr) have been filled in automatically.

Check whether the billing document (VF03 - Goto - Header - Header - Field name: AcctAssgGr) have been filled in automatically.

If the customer master have not been maintained and the user have already input the sales order, then the user will have to maintained the Account Assignment Group manually either in the sales order or the billing documents.

Take note for One Time Customer, the user have to input the Account Assignment Group manually into the sales order. One Time Customer can be used by many customer, therefore, the system will not be able to determine the Account Assignment Group manually.

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